Position Overview
Responsibilities:
Preparation of meeting agendas, board packs and convening meetings electronically
Attendance at meetings, taking minutes, circulation of minutes for comments, ensure minutes are signed
Preparation of action lists and follow up of actions with attendees
Preparation of shareholder resolutions (e.g. appointment of directors, increases in share capital)
Co-ordination of EGMs (in conjunction with legal advisors where required)
Co-ordination of AGMs including preparation of minutes / filing of financial statements
Preparation of standard agenda and non-standard agenda checklists
Maintenance of standard templates (documents executed, Power of Attorney log, lists of directors mandates etc)
Maintenance of electronic filing architecture for new entities / committees
Maintenance of board pack compilation software access rights
Ensure re...