We are currently looking to hire an Operations Administrative Assistant to work closely with our Operations Manager and support our Architecture Division. This position will require you to work full-time in our Rochester, NY headquarters office.

Duties:

• Work closely with Operations Manager on overhead expenses and financial reporting.
• Provide general administrative support as needed.
• Assist with AIA contract documents, letter proposals.
• Work with Project Managers- assist with project initiation set up and review invoicing.
• Perform other duties to support Operations Manager and division as assigned.

Requirements

• Expertise in Microsoft Word, PowerPoint and Excel with the ability to navigate complicated spreadsheets and pivot tables.

• Ability to work independently and as part of a team.

• Manage multiple tasks and adjust priorities.

• Strong interpersonal and communication skills, both writte...